Fiscal Standards and Accountability Unit

The Fiscal Standards and Accountability Unit is responsible for establishing the system’s financial accounting requirements, collecting fiscal and student workload information, auditing districts, monitoring districts’ financial condition, and administering the Fifty Percent Law and the Full-Time/Part-Time Faculty laws and regulations.

The Fiscal Standards and Accountability Unit  is responsible for the following:

Please address questions to the Fiscal Standards and Accountability Unit at FiscalStandards@CCCCO.edu.

Required Reports and Certifications Due to Our Unit

DUE DATES

DUE TO CHANCELLOR’S OFFICE 

January 15

Certify Apportionment Attendance Report (CCFS-320) for Period 1 (P1).

March 1

Submit Non-Resident Tuition fee worksheet to FiscalStandards@CCCCO.edu.

April 20

Certify Apportionment Attendance Report (CCFS-320) for Period 2 (P2).

July 15

Certify Apportionment Attendance Report (CCFS-320) for Annual.

August 15

If districts determining eligibility for Maintenance Allowance, submit completed and signed Maintenance Allowance (CCFS-355) to AttendanceAcct@CCCCO.edu.

October 1

Certify Apportionment Attendance Reports (CCFS-320) amendments for lottery purposes.

October 15

If participating, submit Maintenance Allowance (CCFS-355) payment certification to AttendanceAcct@CCCCO.edu.

November 1

Certify Apportionment Attendance Report (CCFS-320) final amendments for Recal purposes.

December 31    

Public Safety Instructional Service Agreement reports due to legislature.

DUE DATES

DUE TO CHANCELLOR’S OFFICE 

March 31

Submit Academic Hiring Report survey form to FiscalStandards@CCCCO.edu.

April 1

If participating, submit Classified Community College Employee Summer Assistance Program reporting form to FiscalStandards@CCCCO.edu. 

May 1

Chancellor’s office notify districts participating in Classified Community College Employee Summer Assistance Program and provide estimated amount of state matching funding during the academic year. 

May 31

Chancellor’s Office posts Academic Hiring reports.  

June 1

If participating, submit Part -Time Faculty Health Insurance Program and Part -Time Faculty Office Hours Program estimated reimbursements claims.

November 1

Districts submit Full-Time Faculty Obligation report to FiscalStandards@CCCCO.edu.

November 15

For districts participating in Unemployment Insurance Fund Reimbursements, submit unemployment certification form to FiscalStandards@CCCCO.edu.

November 30    

If participating, submit Part -Time Faculty Health Insurance Program and Part -Time Faculty Office Hours Program final (or revised) reimbursements claims.

DUE DATES

DUE TO CHANCELLOR’S OFFICE 

January 10

Fifty Percent Law report due to Legislature.  

February 15

Certify Quarterly Financial Status Report (CCFS-311Q) for second quarter.

March 28

State Controller’s Office (SCO) distributes quarterly lottery educational apportionments to community colleges districts.

April 1

Submit financial statements and audit report for Auxiliary Organizations in Audit Tracker.

May 1

Chancellor’s office notify districts the price factor used in establishing the appropriations limit (Gann limit). 

May 1

Submit notification of external auditor retained/hired for contracted district audit report to FiscalStandards@CCCCO.edu.

May 15

Certify Quarterly Financial Status Report (CCFS-311Q) for third quarter.

May 15

Chancellor’s Office posts prior year Lottery Receipts and Expenditures reports. 

June 27

State Controller’s Office (SCO) distributes quarterly lottery educational apportionments to community colleges districts.

September 15 

If filing, submit Fifty Percent Law, Application for Exemption (CCFS-350A) to FiscalStandards@CCCCO.edu.

September 30

State Controller’s Office (SCO) distributes quarterly lottery educational apportionments to community colleges districts.

October 10

Certify Annual Financial and Budget Report (CCFS-311) and the following supplementary reports for Education Protection Account , Fifty Percent Law, Gann, Lottery, and Student Representation Fee.

November 15

Certify Quarterly Financial Status Report (CCFS-311Q) for first quarter.

December 1

If filing Fifty Percent Law Exemption Request, submit follow-up with Findings of the Local Governing Board Regarding Provisions of EC §84362 (CCFS-350B) to FiscalStandards@CCCCO.edu.

December 30

State Controller’s Office (SCO) distributes first quarter lottery educational apportionments to community colleges districts.

December 31

External auditors submit annual district audit reports and findings in Audit Tracker.

Yes, an applicant’s proposed project can be an expansion of an existing CTE program funded through K12 SWP.