Program Background
Education Code sections 87880 through 87885 establish the Community College Part-Time Faculty Office Hours Program to encourage community college districts to compensate part-time faculty who hold office hours related to their teaching load. To establish a program, a district must negotiate with the exclusive bargaining representative or with faculty, if there is no bargaining unit. Part-time faculty participating in the program must be compensated for at least one office hour for every two or more classes taught per week or 40 percent of the district-defined full-time load. Part-time faculty may receive office time compensation for each 20% of the district-defined full-time faculty load.
Districts participating in the program annually report the number of eligible part-time faculty, number of eligible office hours, and total compensation for office hours to the Chancellor’s Office for reimbursement of no more than 50 percent of the total cost of the program.
Appropriation
The 2023 Budget Act appropriates $23.626 million for the Part-Time Faculty Office Hours Program. In addition, the 2021 Budget Act appropriated $90 million one-time funds for the Part-Time Faculty Office Hours Program, of which $54.3 million remains available.
Funding Mechanism
The Chancellor’s Office shall reimburse all districts that submit a claim for the Part-Time Faculty Office Hours Program up to 50% of the districts’ total costs of compensation paid for office hours of part-time faculty participating in the program. In any year where funds provided in the budget are insufficient to cover the total cost of all claims submitted, each district will receive a proportionate share of the available funds.
Important Dates
| Key Dates | Description |
|---|---|
| June 1 | Districts submit a reimbursement claim for part-time faculty office hours costs on the form provided by the Chancellor’s Office. Claims for the fourth quarter may be estimated. Claims are reviewed and a preliminary, estimated reimbursement amount is determined based on each district’s proportionate share of the total available funds. |
| June: Second Principal Apportionment | The Chancellor’s Office certifies an allocation equal to 80% of the preliminary, estimated reimbursement for each district. This certified amount is displayed on Apportionment Exhibit A, District Apportionments and Payments by Program. The 80% allocation allows for flexibility as districts finalize and submit revised claims by November 30 and ensures that no funds will need to be returned by a participating district if final adjustments to the allocation are made based on revised claims. |
| November 30 | Final revised reimbursement claims are due to the Chancellor’s Office. Final claims are reviewed, and a final reimbursement allocation is determined based on each district’s proportionate share of the total available funds. |
| February: Recalculation Apportionment | The Chancellor’s Office certifies an allocation of 100% of the final revised reimbursement for each district. This certified amount is displayed on Apportionment Exhibit A, District Apportionments and Payments by Program. |
Reporting Requirements
Education Code requires that claims be submitted no later than June 1. Claims for the fourth quarter may be estimated in order to meet the statutory claim submission deadline. Please return completed forms by June 1 to FiscalStandards@CCCCO.edu. Participating districts should submit a revised claim reflecting actual expenditures no later than November 30.
Apportionment Certifications
P2 apportionment certification will reflect 80% of the total allowable reimbursement. Recalculation apportionment certification will reflect 100% of the total allowable reimbursement.
2022-23 R1 Part-Time Faculty Office Hours Reimbursement Summary (PDF)
Claim Form
California Community Colleges Part-Time Faculty Office Hours Reimbursement Claim Form 2022-23
Contacts
Please contact Amanda Voie, Community College Specialist, at AVoie@CCCCO.edu or fiscal standards and accountability email at FiscalStandards@CCCCO.edu.
