Below are the web portals for California Community College districts and counties to enter their fiscal and budgetary data to the Chancellor’s Office:
Annual Financial and Budget Report (CCFS-311): The Annual Financial and Budget Report of a community college district is the vehicle for summarizing and communicating the results of budgetary decisions and transactions of all governmental, proprietary, and fiduciary funds for each annual fiscal period. The information is as reported by the districts and compiled by the Chancellor's Office.
Quarterly Financial Status Report (CCFS-311Q): The CCFS 311Q is the District’s quarterly financial status report and details how funds were spent and projections for the upcoming year.
Apportionment Attendance Report (CCFS-320): The attendance report program is used to enter attendance contact hours for the fiscal year and report period set by the Fiscal Services Unit of the Chancellor’s Office. The program will calculate factored and unfactored attendance Full-Time Equivalent Student (FTES) based on the contact hours, period annualizers, and F-Factor data entered by community college districts.
Audit Tracker: Submit audit reports and findings to the Chancellor's Office through the Audit Tracker web portal.
Enrollment Fee Revenue Report: Enrollment fee revenue for fees charged pursuant to Education Code Section (ECS) 76300 and ECS 76140(k) fee revenue includes fees paid and receivables for courses beginning after the close of the prior year spring term through the close of the current year spring term. Submit your District’s annualized estimated/actual enrollment fee revenue data through the Enrollment Fee Revenue Web Based Program and email a copy of the signed certification to Apportionments@cccco.edu
Property Tax and Education Revenue Augmentation Fund (ERAF): Education Code section 84207 requires county auditors to report to the Chancellor’s office of the California Community Colleges property tax revenue for each community college district or portion of a district situated within a county. Various laws regarding Redevelopment Agencies and their Successor Agencies require more detailed reporting of payments from Redevelopment Agencies (RDA) to community colleges. Report only that information applicable to your county. Other counties will report their portion of property tax revenue distributed to multi-county districts.
||Due to Chancellor's Office|
||Enrollment Fee Revenue for estimated current year (CCFS-323) used for First Principal|
||Period 1 (P1) Apportionment Attendance Report (CCFS-320)|
||Quarterly Financial Status Report for Second Quarter (311Q)|
|March 1||Non-Resident Tuition Fee Worksheet|
|April 1||Financial Statements and Audit Report for Auxiliary Organizations|
|April 15||Enrollment Fee Revenue for estimated current year (CCFS-323) used for Second Principal|
|April 15||Property tax & ERAF revenue for estimated current year (CY) (CCFS-329) used for Second Principal|
|April 20||Period 2 (P2) Apportionment Attendance Report (CCFS-320)|
|May 15||Quarterly Financial Status Report for Third Quarter (311Q)|
|May 15||Notification of External Auditor Retained/Hired for Contracted District Audit Report|
|June 1||Part -Time Faculty Health Benefits Estimated Reimbursements (CCFS-360) Part -Time Faculty Office Hours Estimated Reimbursements (CCFS-365) due from Districts|
|July 15||Annual Apportionment Attendance Report (CCFS-320)|
|August 1||Complete the Maintenance Allowance (Certification Form, CCFS-355) by listing eligible students and their respective eligible days for the just completed fiscal year and submit it to the superintendent of schools of the county of residence (with informational copy to the Chancellor's Office) for the official verification.|
|Sept.15||50% Law, Application for Exemption (CCFS-350A) due from Districts|
|Sept.15||Prior year (PY) Final Enrollment Fee Revenue Due (CCFS-323)|
|Oct. 1||Amended Apportionment Attendance Reports (CCFS-320) (For Lottery purposes)|
|Oct. 10||Annual Financial & Budget Report (CCFS-311) Gann Limit (CCFS-311) Lottery (CCFS-311)|
|Nov. 1||Part -Time Faculty Health Benefits Final Reimbursement Claim (CCFS-360) Part -Time Faculty Office Hours Final Reimbursement Claim (CCFS-365) Part-Time Faculty Compensation (CCFS-367)|
|Nov. 1||Part-Time Faculty Certification due to Chancellor's Office, if funds provided in the Budget Act for the purpose of making part-time faculty salaries more comparable to full-time faculty salaries for similar work.|
Final Amendments - Apportionment Attendance Report (CCFS-320) for Recal Purposes.
|Nov. 15||Quarterly Financial Status Report for First Quarter (311Q)|
|Nov. 15||Property tax & ERAF Revenue for estimated current year (CY) and actual prior year (PY) (CCFS-329) used for First Principal and Recalculation|
|Nov. 30||Full-Time Faculty Obligation Report (110/FFO) due to Chancellor's Office|
|Dec. 1||If filing 50% Law Exemption Request:
Findings of the Local Governing Board Regarding Provisions of EC §84362 (CCFS-350B). Follow-up to Form CCFS-350A, due 9/15.
|Dec. 31||Contracted District Audit Reports Due|