Serving on a Partnership Resource Team
IEPI Reimburses for all travel
[reserve for custom graphic]
PRT Member Agreement
After you receive notification that you have been selected to serve on a team, each PRT member must complete the new PRT Agreement signed by a supervisor or college/district designee. This agreement is necessary before you travel and will allow you to receive travel reimbursements as well as a stipend. Complete the following steps prior to PRT travel:
- IEPI Partnership Resource Team (PRT) Member Agreement online form.
- PRT Member Vendor Form for Reimbursements (You will be directed to “CPRM – Doing Business with COC. Scroll down and click on the yellow “Vendor Form” button to complete).
About Travel Reimbursements and Stipends
Once you have completed the above two steps, all travel expenses for training and visits are covered by IEPI. The process for reimbursement is as follows:
Travel: Each PRT member is responsible for arranging their own travel. You are encouraged to purchase refundable tickets in the event the meeting or visit schedule changes. IEPI reimburses for reasonable travel expenses, including airfare or mileage, hotel, Uber or taxi, meal per diem, and more. Upgrades to business, first-class tickets, or hotel suites are not allowable expenses. Note: Luggage check fees are also allowable, if needed.
Reimbursement Process
After every training or in-person visit, each PRT member should complete and submit the Participant Reimbursement Request by emailing it with all required receipts to Catherine Crossland at catherine.crossland@canyons.edu within 14 days after each travel. Receipts should include:
- Airfare, hotel, Uber, train, car rental, parking, etc. (include electronic receipts)
- Google Map showing total mileage (text only)
- Meals are reimbursed by per diem only (breakfast $15, lunch $20, and dinner $35). Indicate the per diem amount for each meal attended on travel. Do not attach meal receipts
Stipends
If your institution allows you to receive a stipend, IEPI funds $500 for team members or $600 for team Leads for each in-person visit or training — four (4) stipends in total — you must submit the stipend invoice form to receive a stipend.
Reimbursement Forms
- Expense Reimbursement Instructions
- Participant Reimbursement Request
- Vehicle Rental Procedure
- IEPI Stipend Invoice
- Template for Independent Contractor Services Agreement (Requesting a Stipend)
- Template for Participant Agreement (Not Requesting a Stipend)
