Reimagine Apply Background

Reimagine Apply Implementation Advisory Group (RAIAG)

To support the successful implementation and adoption of the new student application system, the Reimagine Apply Implementation Advisory Group (RAIAG) was created and kicked off in September 2025. The Reimagine Apply Steering Committee, which will lead RAIAG, is comprised of representation from the Academic Senate, Admissions & Records, the Board of Governors, CEOs, CISOs, chief instructional officers (CIOs), CSSOs, Financial Aid, the RP Group, the Student Senate, and Wave 1 district leads. The composition of RAIAG consists of functional representation from Admissions & Records, Financial Aid, Institutional Research, Student Services & Support, as well as technology representation (e.g., CISO, IT, programmers, etc.) from participating districts. The RAIAG meets on a weekly basis to prepare for the design, build, and test phases of the implementation.

RFP Review Committee

The RFP Review Committee, comprised of 11 experts representing chief executive officers (CEOs), chief information security officers (CISOs), Admissions & Records, the Student Senate, the RP Group, and chief student services officers (CSSOs), was tasked with evaluating vendors and providing a recommendation to the Chancellor’s Office for a commercial technology vendor to power the new online student application. In February 2025, this group reviewed the vendor submissions from the RFP and determined finalists who presented their solution at in-person vendor demonstrations for the committee. The RFP Review Committee incorporated input from the Extended Committee and recommended a vendor to the Chancellor’s Office.

Extended Committee

The Extended Committee was comprised of ~45 stakeholders from a diverse subsection of districts, equally represented between campus setting (e.g., urban, rural), college size and district type, as well as 10 students, to review and score the finalist vendors selected after the vendor demonstrations. Extended Committee recruitment began in December 2024 and was finalized in mid-January 2025. In late February 2025, the Extended Committee had the opportunity to virtually attend vendor demonstration sessions to evaluate the options for the new Reimagine Apply online application system. The evaluation process continued through March 2025, during which the Extended Committee scored the finalists’ RFP Technical Responses in their areas of expertise (e.g., user experience, accessibility, security/fraud, etc.) and provided input to the RFP Review Committee.