The Chancellor’s Office maintains software applications that allow the California Community Colleges to submit data or access information related to business processes. Many of these applications allow public, read-only access where possible to improve transparency.
| Application | Description |
|---|---|
| Categorical Term Reports for Student Services | Access Categorical Term Reports for Student Services including Disabled Students Programs and Services (DSPS), Extended Opportunity Programs and Services (EOPS), Cooperative Agencies Resources for Education (CARE), and California Work Opportunity & Responsibility to Kids (CalWORKs) |
| Data Mart | Obtain information about students, courses, student services, outcomes, faculty and staff to answer the questions of administrators, educators, parents, students, state leaders and professional organizations |
| Find a College / Find a Program | Search for programs of study based on a combination of location and interests |
| Salary Surfer | Prospective and current students and families can view data on the wages earned by graduates in a variety of programs of study |
| Student Right-to-Know (SRTK) | Review Student Right-to-Know completion and transfer rates |
Academic Affairs
| Application | Description |
|---|---|
| Academic Affairs Year-To-Date Expenditures and Progress Report | Meet the reporting requirements of Academic Affairs grants such as Basic Skills and Mathematics, Engineering, and Science Achievement (MESA) |
Accounting, Finance and Fiscal Services
| Application | Description |
|---|---|
| Apportionment Attendance Report (CCFS-320) | Submit attendance reports for purposes of apportionment |
| Audit Tracker | Engage and submit audit records to the Chancellor's Office |
| Enrollment Fee Revenue | Submit enrollment fee data used in apportionment |
| FiscalPortal (CCFS-311 / CCFS-311Q) | Submit annual or quarterly financial reports and budget projections |
| Property Tax Revenue | Submit property tax data used in apportionment |
| Scheduled Payment System | Collects financial data used to determine apportionments to colleges and districts |
Data and Data Submissions
| Application | Description |
|---|---|
| Data on Demand | Access to unitary data; requires pre-approved login |
| Data Submission Report | Access reports on their latest data submissions for Chancellor's Office MIS and Data Mart reporting |
| Student Basic Data Elements/Student Identifier (SB00/SI) File Submission | Submit term-based reports for Chancellor's Office MIS data warehouse and Data Mart reporting |
Grant Reporting and Tracking
| Application | Description |
|---|---|
| Economic & Workforce Development (Econ Dev) Year-to-Date Expenditures and Progress Report | Submit econ dev quarterly expenditure data and tracks how funds are expended |
| NOVA | Manage categorical grant-funded programs and initiatives, including reporting of expenditure data |
| Perkins IV Career Technical Education Report | Get information/reports on negotiations and various core and performance indicators |
Student Services
| Application | Description |
|---|---|
| Chancellor's Office Tax Offset Program (COTOP) | Supports college and district collections of financial aid overpayments or other fees due |
| Computer-Assisted Record-Keeping and Scoring on the Web (CARSW) | Supports the Disabled Student Programs and Services in the California Community Colleges |
| Foster Kinship Care Education (FKCE) | Supports the program's delivery of education for current and prospective caregivers, in partnership with the Department of Social Services |
| Student Services Automated Reporting for Community Colleges (SSARCC) | Provides budget and accounting reporting for Student Services |
| Transfer Center Annual Report and Supplemental Information | Allows colleges and districts to submit transfer center data used to support apportionment |
| Transfer Center Reports Display | Supports reports within the Transfer Center Report application |
