Below are answers to commonly asked questions about Common Enterprise Resource Planning (ERP). Be sure to check this page often for new information and updates.

Why the Common ERP and why now?

The Common ERP Project is exploring the possibility of all the districts moving to a systemwide ERP solution. The Common ERP Project will be informed by the Current State findings, which will be a comprehensive analysis of districts statewide. It is possible that all districts may migrate to the same system, but the project team will use the information gathered to develop recommendations. The California Community Colleges system would benefit from a modern, unified technology solution to create a more equitable student, faculty, and staff experience and to build technological resiliency in the future, while still providing individual districts with the flexibility needed to address their unique reporting and other ERP needs. This project aligns to Vision 2030 | California Community Colleges Chancellor's Office (cccco.edu) and has the support of the Governor and Legislature.
We appreciate your patience and willingness to work with us. We are working to have an assessment as comprehensive as possible and recognize that it is a ‘big ask’. This effort is specifically designed to take advantage of the opportunity outlined in the Governor’s Roadmap and in Vision 2030 | California Community Colleges Chancellor's Office (cccco.edu). We have never had the level of support from the Governor or the Legislature as we do now to accomplish this goal of improving our systems.
It’s an understandable concern. We are still in the discovery phase, so nothing has been decided. We understand that each individual ERP and SIS instance at a college or district includes numerous customizations. With that said, a common ERP would provide a vehicle for standardization across the California Community Colleges system. The fundamental premise is that all colleges and districts will be able to take advantage of the suite of applications provided at the statewide level and allow for individualized support.

At every step of the process, the Project Team is intentional in its representation of the needs and voices of local colleges. We are being deliberate about ensuring we hear from small and rural colleges to accurately represent those needs.

From a staffing resourcing perspective, a common ERP will provide the modern technology needed to attract and retain talent. Having a common ERP across the California Community Colleges will also help to alleviate talent shortages by providing a pool of talent systemwide who are all trained on the same system and could potentially support any college or district.

A common ERP will be able to manage security vulnerabilities centrally. Instead of colleges and districts managing threats as siloed activities, threats can be proactively mitigated so they do not impact the entire system. A common ERP that is cloud-based has benefits such as lower costs in managing security, automatic software updates, handling DoS (denial of service) attacks, encryption, compliance, etc.
In accordance with the Governor’s Roadmap, it is anticipated that this effort will access Proposition 98 funds across a multi-year timeline. This effort is in alignment with the Chancellor’s Vision 2030 | California Community Colleges Chancellor's Office (cccco.edu)

We acknowledge work has been done previously, in some capacity, for this effort. We are utilizing as much information from those efforts as we can. However, past efforts were not as comprehensive, so we’re working hard to ensure the needs and voices of the entire system are represented.

What we are doing now, as part of this Current State effort, is to get a thorough understanding of the ERP landscape across districts, understand the level of standardization of key processes across Human Resources, Finance, and Education Support Services and Research (SIS), determine what customizations and configurations are in place, and develop a Target State solution.

Our assessment will be vendor agnostic. We are not basing our recommendation solely on cost but rather on statewide fit – e.g., how well the potential solution can perform, and how well it satisfies the diverse statewide solution requirements.

It is still important to provide the required information. The districts who have recently implemented a new ERP solution, in the middle of an implementation, or about to embark on an implementation will be a major factor considered in the development of the Target State solution.

The goal of this project is to have the California Community Colleges system benefit from a modern, unified technology solution to create a more equitable student, faculty, and staff experience and to build technological resiliency in the future, while still providing individual districts with the flexibility needed to address their unique reporting and other ERP needs.

This is the first time that the initiative has been launched across all districts, not just a few, and the Chancellor’s Office has committed time, resources, and capital to this effort. We have never had the level of support from the Governor or the Legislature as we do now to accomplish this goal of improving our systems. This effort is specifically designed to take advantage of the opportunity outlined in the Governor’s Roadmap and in Vision 2030 | California Community Colleges Chancellor's Office (cccco.edu).

Common ERP Project

  • Seeks to understand and potentially address the vast inefficiencies and vulnerabilities in data and operations because of outdated and/or disconnected enterprise resource planning (ERP) systems. 
  • Provides the Chancellor’s Office and the system a comprehensive view for the potential gains from shared technological platforms and the means to build a robust and unified approach to:
    • Ongoing security vulnerabilities
    • Challenges in reporting accurate and consistent data in a timely manner
    • Unequal student, staff, and faculty experiences
    • Hiring and retaining IT talent
    • Labor-intensive management of disparate and/or outdated systems

Common Cloud Data Platform Demonstration Project

  • Explores one possible solution pathway from the Common ERP Project with a small set of districts.
  • Builds upon the existing, field-driven initiative of the California Community College Consortium for Information Systems (4CIS).
  • Designed to explore the development of a vendor agnostic, common data model (consolidated data architecture and schema) for participating districts.
  • Provides an opportunity to map out implementation challenges, barriers, and potential solutions for technological readiness, local customizations, change management, implementation support, and challenges that provides lessons learned to the larger Common ERP Project.