Why the Common ERP and why now?
At every step of the process, the Project Team is intentional in its representation of the needs and voices of local colleges. We are being deliberate about ensuring we hear from small and rural colleges to accurately represent those needs.
From a staffing resourcing perspective, a common ERP will provide the modern technology needed to attract and retain talent. Having a common ERP across the California Community Colleges will also help to alleviate talent shortages by providing a pool of talent systemwide who are all trained on the same system and could potentially support any college or district.
We acknowledge work has been done previously, in some capacity, for this effort. We are utilizing as much information from those efforts as we can. However, past efforts were not as comprehensive, so we’re working hard to ensure the needs and voices of the entire system are represented.
What we are doing now, as part of this Current State effort, is to get a thorough understanding of the ERP landscape across districts, understand the level of standardization of key processes across Human Resources, Finance, and Education Support Services and Research (SIS), determine what customizations and configurations are in place, and develop a Target State solution.
It is still important to provide the required information. The districts who have recently implemented a new ERP solution, in the middle of an implementation, or about to embark on an implementation will be a major factor considered in the development of the Target State solution.
The goal of this project is to have the California Community Colleges system benefit from a modern, unified technology solution to create a more equitable student, faculty, and staff experience and to build technological resiliency in the future, while still providing individual districts with the flexibility needed to address their unique reporting and other ERP needs.
Common ERP Project
- Seeks to understand and potentially address the vast inefficiencies and vulnerabilities in data and operations because of outdated and/or disconnected enterprise resource planning (ERP) systems.
- Provides the Chancellor’s Office and the system a comprehensive view for the potential gains from shared technological platforms and the means to build a robust and unified approach to:
- Ongoing security vulnerabilities
- Challenges in reporting accurate and consistent data in a timely manner
- Unequal student, staff, and faculty experiences
- Hiring and retaining IT talent
- Labor-intensive management of disparate and/or outdated systems
Common Cloud Data Platform Demonstration Project
- Explores one possible solution pathway from the Common ERP Project with a small set of districts.
- Builds upon the existing, field-driven initiative of the California Community College Consortium for Information Systems (4CIS).
- Designed to explore the development of a vendor agnostic, common data model (consolidated data architecture and schema) for participating districts.
- Provides an opportunity to map out implementation challenges, barriers, and potential solutions for technological readiness, local customizations, change management, implementation support, and challenges that provides lessons learned to the larger Common ERP Project.