The Student Attendance Accounting Manual is a set of statutory and regulatory guidelines related to California Community College student workload measurements for apportionment purposes and residency issues.

The manual is in PDF format. Each chapter can be downloaded separately by selecting the chapter listed below.

• Preface
• Chapter 1 - General Requirements
• Chapter 2 - Residency
• Chapter 3 - Attendance Accounting
• Chapter 4 - Audit Accountability
• Chapter 5 - Apprenticeship Accounting
• Addendum Concerning Academic Calendars, Course Scheduling, and Related Topics (Sept. 2008) (Transmittal Memo)

ADDITIONAL INFORMATION AND GUIDANCE (Information below is not presented as a comprehensive or complete listing.  Please also consult current applicable Statutes and Title 5, California Code of Regulations):

 General

• Attendance Accounting PowerPoint Presentation - November 10, 2011
• Attendance Accounting PowerPoint Presentation - August 2, 2011
• Primer on Computing Full-Time Equivalent Student (FTES)
• College Term Length Multipliers - Fiscal Years 2009-10 and 2010-11
• College Term Length Multipliers - Fiscal Year 2011-12
• Catalog Hours vs. Schedule Hours Overview
• Contact Hours Computation Chart (updated 9-13-11) 

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To Be Arranged (TBA) Hours:

• Second To Be Arranged (TBA) Hours Follow-up Memorandum, June 10, 2009
• To Be Arranged (TBA) Hours Follow-up Memorandum, January 26, 2009
• To Be Arranged (TBA) Hours Compliance Advice (Legal Advisory 08-02), October 1, 2008 

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Distance Education: Attendance Accounting:

• Attributes of a Distance Education Credit Course on Weekly, Daily, or Positive Attendance Procedures
• Distance Education Guidelines (August 2008)
• Distance Education and Open Course Requirements (Legal Advisory 05-04) (May 10, 2005)

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Supplemental Learning Assistance and Tutoring Regulations and Guidelines (April 2006)

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Questions and Answers Re. Concurrent Enrollment (Legal Advisory 05-01) (January 4, 2005)

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Instructional Service Agreements:

• Instructional Service Agreements (Legal Advisory 04-01.5) (March 18, 2004)
• Contract Guide for Instructional Service Agreements Between College Districts and Public Agencies

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Course Enrollment, Withdrawal, and Repetition:

• Follow-up Advisory on New Title Regulations Concerning Credit Course Enrollment, Repetition, and Withdrawal - October 12, 2011
• Advisory on New Title 5 Regulations Concerning Credit Course Enrollment, Repetition, and Withdrawal - September 12, 2011
• Effective October 12, 2011: Apportionment Limits for Credit Course Enrollment, Repetition, and Withdrawal - Regulations as filed with Secretary of State
• Effective October 29, 2009.  Revisions to Chapter 6, Part 3: Withdrawal and Repetition; and to Chapter 9 Regarding Immediate Supervision - Regulations as filed with Secretary of State
• Notice of Proposed Regulatory Action, April 22, 2009
• Withdrawal and Course Repetition (Guidelines for Title 5 Regulations, Chapter 6, Part 2), June 13, 2008  

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Minimum Conditions Compliance Advice - Legal Advisory 05-05

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Residency Determination:

• Waiver of Nonresident Tuition Fees for Armed Forces Members
• Out-of-State Athletes, Residency Determination and Nonresident Tuition fees
• AB 540 Nonresident Tuition Fee Exemption Implementation Guidelines
• Residency Questions and Issues (April, 2004)
• Residency Definitions (April, 2004)

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Program and Course Approval Handbook, 3rd Edition, March 2009

For a more complete list of Legal Advisories, Notices, and Opinions be sure to visit the Legal Affairs Division Home Page.

Contacts:

For Student Attendance Accounting assistance or residency related matters, please contact Elias Regalado at:

E-mail: eregalad@cccco.edu
Telephone: 916 445-1165
Fax: 916 323-3057